8/15/2023 0 Comments Pmp class facilitatorYour job is to help the group achieve the objectives in the available time. To frame the big picture, invite key people to outline important background information. An icebreaker session gets people warmed up. Describe the objectives of the session and set the ground rules to ensure individuals engage productively. ![]() Get the group engaged straight away by explaining the agenda. Plan on arriving early at the venue to ensure you have time to prepare it for the session.Organize any materials and resources you need to run the event.Decide on the venue and ensure that everyone can attend.Key decisions that need to be made during this phase include: It is a good idea to meet at a neutral venue and to check well in advance that everyone is available to attend. To prepare for the event, you will need to organize all elements of the session, including logistics, venue, attendees, and supplies. How will you measure the success of each part of the agenda?.Include timings and don’t forget to include refreshment breaks.Key questions you’ll need to answer during this stage include: For example, brainstorming sessions can help generate ideas, whereas a workshop can help solve problems. ![]() As things don’t always go to plan, keep the schedule flexible to allow for changes during the event itself.Ĭonsider an appropriate way of delivering the session to suit your objective. You need to design the event structure and then outline a proposed agenda. What are the obvious conflicts between stakeholders?.Key questions you’ll need to answer in this stage are: When you clearly define the scope, you can easily manage this type of problem. Sometimes people will come to a meeting with their own agenda. Having boundaries makes it easier to run the event. You can use this information to define what topics should be included or left out of the scope. Find out what they think is important to them. To set the limits for the event, you will need to talk to the people involved. To avoid going off-topic, you need to define the scope of the event. ![]() Let’s examine each of the five stages of facilitation in a little more detail. Capture Value: Documenting the relevant session outcomes.Design: Designing the structure of the meeting and creating an agenda.Scope: An assessment of what is needed to make the event successful.The five stages of the facilitation process are: The facilitation process consists of the five stages shown in the diagram below:
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